DRAFT

Minutes of the Meeting

Charter Review Commission

07 May 2002

The twenty first meeting of the Charter Review Commission began at 6:30 pm in the Police Station Conference Room on Tuesday, May 7, 2002. All members were in attendance.

A few minor changes were made to the minutes of the last meeting.

Section 207 - itís should be its

C.R.C. paragraph - itís should be its

under Financial Provisions - section 224 should be titled - Capital Budget Program and Section 225 - Public notice.

When these corrections were made, a motion was made, seconded and so voted that the minutes be accepted as amended.

Section 405 - Board of Assessment Review.

The wording in the original Charter text was corrected in the following sentence:

"If it shall appear that the valuation of any property has been erroneous (printed "erroneously") or incorrect, the board shall have the authority to order a correction."

* Motion was made, seconded, and so voted to accept the language as so indicated.

Section 702 - Planning Commission

* Motion was made, seconded, and so voted to remove the reference to the number of members on the commission.

* Motion was also made to remove reference to length of term and auxiliary members. This was seconded and so voted.

This section shall now read:

"The planning commission shall be appointed by the Town Council. The Town Council may fill any vacancy in the Planning Commission for the unexpired term."

Municipal Court

* Motion was made, seconded, and so voted that this should read:

"There may be a Municipal Court with jurisdiction and duties as provided by Rhode Island General Law, Title 8-18.

2.) There may be a Municipal Court judge, appointed by the Town Council, who shall be a member in good standing of the bar of the State of Rhode Island, engaged in the active practice of law."

Section 419 - Finance

The new reading of the sentence to be added should read:

"The finance director shall have appropriate knowledge of accounting, taxation, budgeting, and financial control."

"The duties of the finance director shall include the following:"

a.) remains the same

b.) "to maintain a general accounting system for the Town government and each of its offices and departments in accordance with State and national accounting standards;"

c.) "to keep financial budgetary control over each office and department;"

d.) remains the same

e.) "to require reports of receipts and disbursements from each receiving and spending department of the Town;"

f.) remains the same

g.) "to prepare , at the end of each fiscal year, a complete financial statement and report;"

h.) "to have custody of all investments and fiduciary accounts, and maintain control of all bonds and notes of the Town and the receipt and delivery of Town bonds and notes for transfer, registration, or exchange;"

i.) "to ascertain that funds have been appropriated and allotted and will be available when contractual obligations become due and payable;"

j.) "to review for approval the payment of all bills, invoices, payrolls and other evidences of claims, demands or charges against the Town government;"

k.) remains the same.

* Motion was made, seconded, and so voted that all changes suggested for Section 419 be approved.

Section 420

In this section, "They" should be replaced by "Members of the personnel board shall be qualified electors and residents of the Town of Jamestown."

Under Article XI - Financial Provisions, the numbers and placement have been changed:

Section 1101 - was under Section 222 - Proposed Budget

Section 1102 - was under Section 223 - Recommended Budget

Section 1103 - was under Section 224 - Capital Budget Program

Section 1104 - was under Section 225 - Public notice

Section 1105 - was under Section 803 - Annual Audit

Section 1106 - new section Fiscal Year

Section 1107 - new section: Proposal for Expenditures Outside of Budget

* Motion made, seconded, and so voted to accept the changes in placement as listed above.

Section 417 - Police

* Motion made, seconded, and so voted to change the wording in the sentence regarding additional points to read:

" ....shall be awarded five (5) additional points to the total applicantís score."

A suggestion was made that the Section 209 - Conflict of Interest and Ethics, be moved to become part of Article I - Basic Provisions, and possibly numbered 105.

Wherever Section 209 is referred to should then read Section 105.

Sav will prepare a packet for the Council with edits, changes, and finalizations. The committee will include recommendations that the Council study:

1.) Language concerning reasons for removal from office;

2.) Retention of the financial Town meeting, and a public opinion survey of registered voters concerning the meeting.

3.) Fire Department management and having a department head for general management concerns.

4.) Water and sewer advisory committee.

A letter will be sent to the Council to explain that we have finished our review. It will discuss gender and plurality changes, removal of start-up language, changes in sizes of committees, and residency requirements. The letter will include discussions on issues, people of the community input, and the review of other Charters.

There was a general discussion of the possibility of a Water and Sewer Advisory Committee. It was suggested that we make this a recommendation to the Council.

"We propose that there be a Water and Sewer Advisory Committee whose members shall be appointed by the Town Council and shall be qualified electors and residents of the Town of Jamestown.

The Water and Sewer Advisory Committee will act in an advisory capacity to the Water and Sewer Commission to ensure optimal performance of the water and sewer systems, and to preserve and protect the water resources of Conanicut Island."

* Motion was made, seconded, and so voted to present this as a recommendation to the Council.

There was a brief discussion of when to hold local elections. Should local elections be combined with larger elections in November or kept separate in May? The majority felt it was better kept separate in May, to keep the emphasis on local issues.

Motion was made, seconded, and so voted to adjourn at 9:30 pm.

Respectfully submitted,

Nancy L. Mason

C.R.C. Secretary