APPROVED

DRAFT

Minutes of the Meeting

Charter Review Commission

27 April 2002

The nineteenth meeting of the Charter Review Commission began at 9:10 A.M. in the Police Station Conference Room on Saturday, April 27, 2002. All members were in attendance.

Motion made, seconded, and so voted to accept the minutes as written, with a one-word addition to the phrase regarding "a public opinion survey of registered voters".

Section 202 - Qualifications and eligibility.

We recommend that language pertaining to removal from office for specific reasons be included in this section.

Section 219 - Initiative procedure

We suggested removing the proposed phrase "but not to exceed the U.S. Census totals of the number of voter age residents".

Section 405 - Board of Assessment Review

We discussed again adding an auxiliary member to the Board of Assessment Review. Possibly an alternate "opposite of the majority of the party on the Board". Sav will check with the solicitor for a recommendation.

Financial Town Meeting

In regard to the proposal at our last meeting regarding motions made at the financial Town meeting for increases or reductions of appropriations recommended by the Council, it was discovered that there is a State law already covering this issue. It is covered under Public Law 003 - Chapter 3-94-S-2099-(1/19/94). This has been in use since 1974.

* A motion was made, seconded, and so voted: pending review with the Town Solicitor to replace our wording with the Public Law. Sav will follow up on this with the Town Solicitor.

Town Planner - Section 421

We held a discussion of whether this should read "There shall be a Town Planner" instead of "may". Most felt it should be shall because this position is integral to the long range development of the Town. We need organized planning. Good planning doesnít come by accident. The growth of this community is important. A question was raised as to whether this could or should be full or part time.

We moved on to a discussion of Section 419 - Finance

Mike and Peter worked on this. Basically, the first paragraph of Section 419 will be the same with some modifications in wording. The Department would be broken down into divisions of responsibility:

- Treasurer

- Purchasing agent

- Tax collector

An article may be created to consolidate all of the existing sections of numbers 222 through 225 and section 803 (audit), as well as references to new sections regarding the fiscal year and regulations regarding the financial Town Meeting.

Sav and Peter will rewrite and create a new article regarding Finance. They will consult the present Town Administrator, who has also been our Town Financial Director.

We were visited by three members of the Harbor Commission: Harrison Wright, Julio DiGiando, Michael Schnack. They presented us with tentative drafts of their size, composition, powers and administration to be considered by our Commission. Sav explained our concern of limiting the number of members on all Boards because of the problem of supplying volunteer members. The members of the Harbor Commission agreed that their numbers could be trimmed, but felt that it should be no smaller than seven. They explained the composition of the Commission and itís breakdown. They felt this was necessary for an effective Board.

* After the discussion, a motion was made, seconded, and so voted that the Harbor Commission should be included in the Charter. This section should read:

"There shall be a Harbor Management Commission which shall act in an advisory capacity to the Town Council, and shall be the local regulatory body authorized to regulate the coastal waters and harbor areas of the Town through implementation of the Harbor management plan and subsequent ordinances."

Section 417 - Police

* A motion was made, seconded, and so voted that this should include a statement saying: "Any applicant for the position of police officer who is a resident of the Town with at least five (5) verifiable consecutive years of residency, shall be awarded five (5) additional points to the total score."

Article 10: Boards, Commissions and Committees

Section 1001 - Qualifications

All members of Boards, Commissions and Committees shall be qualified electors and residents of the Town.

Section 1002 - Membership and Terms

* Motion was made, seconded, and so voted that this should read: "All Town Boards and Committees shall not exceed seven (7) voting members, with the exception of:

a. - the first twelve months of inception

b. - those created with limited terms

c. - and during revisions of ordinances as described in section 221 of this Charter.

Still under Section 1002:

* Motion was made, seconded, and so voted: "Terms of Board, Commission and Committee members that are scheduled to expire during any year shall expire in the months of December or May."

* Motion was made, seconded, and so voted: "Unless otherwise mandated by State regulations, all terms of Board, Commission, and Committee members shall be limited to three years. No person shall serve more than three (3) consecutive terms on the same committee."

* Motion was made, seconded, and so voted: "The Chair of any Board, Commission, or Committee shall be responsible for conducting and managing meetings and shall have neither fewer nor greater powers or authorities than any other member unless specified by ordinance."

Motion was made, seconded, and so voted to adjourn at 12:45 P.M.

Our next meetings are to be:

Tuesday, April 30th - 7 P.M. Police Station

Tuesday, May 7th - 5 P.M. Police Station

Respectfully submitted,

Nancy L. Mason

Nancy L. Mason

C.R.C. Secretary